Invoice Statuses

Each invoice in Biurko has a status that reflects its current position in the invoicing workflow. These statuses give you a clear view of where every invoice stands and what action, if any, is needed.

DRAFT

The invoice has been created but is not yet ready for submission. You can freely edit all fields, add or remove line items, and adjust details. Draft invoices are not sent to KSeF and have no effect on your tax records. Use this status to prepare invoices at your own pace before moving forward.

VALIDATED

The invoice has passed Biurko's internal validation checks. All required fields are present, data formats are correct, and the invoice structure conforms to the KSeF FA(2) schema. A validated invoice is ready for submission. If you need to make further changes, editing the invoice will return it to DRAFT status, requiring re-validation before submission.

SUBMITTED

The invoice has been sent to the KSeF system and is awaiting processing. At this point, the invoice data is in transit or being evaluated by KSeF. You cannot edit a submitted invoice. Monitor the status for updates -- most invoices are processed within seconds to a few minutes.

ACCEPTED

KSeF has successfully processed the invoice and assigned an official KSeF reference number. The invoice is now part of the legal tax record and is accessible to both the issuer and the recipient through the KSeF system. No further action is required on your part.

REJECTED

KSeF has rejected the invoice due to data errors or validation failures. The rejection reason is displayed in Biurko so you can identify the issue. Common causes include invalid NIP numbers, missing mandatory fields, or schema mismatches. Correct the problem, re-validate the invoice, and submit again.